Basic Procedures & Bidding Instructions

• Auction Events

  We offer two formats for our auction events. The virtual live auction (or simulcast) event, typically held Sunday at 1pm (or Saturday 10am), and the computer run "timed" auction events typically held Sunday at 7pm. Both events will usually be held on the same weekend, with the simulcast auction being held first, followed by the timed auction.

  Virtual Live (Simulcast) Auctions: These auctions operate like a traditional but broadcast over the internet. Bidding can being once the items are posted, but when the live virtual auction starts those bids are bid on your behalf against the real time bidders. You can participate either prior to the auction or bid in real time during the live event. This auction event has streaming audio it us run by a human clerk and auctioneer. Buttons to access the live event will appear on auction day prior to auction.  Click Here for more details. There is no in person bidding for this auction.

  Online Only Timed Auctions: This event will be on Sunday evenings, and is run by the computer. Bidding is open once the items are posted in the catalog. When the auction begins to close, typically 7pm or 8pm, one item will close at a time, and if anyone bids in the last 30 seconds for that item the bidding time is extended 30 seconds. There is no live audio or human clerking. They are the more traditional "ebay" style auction where a timer counts down until the item closes. These auctions will be scheduled so you can preview both auctions at the same preview. You can then pick up items from both weekend events at the same time on Monday or Tuesday of the following week. Click Here for more details. There is no in person bidding for this auction.

• Bidding options

  All of our auctions are now online only. You will need an account to bid on the website, and once you have one you can register and bid in any auction.

  More complete instructions on setting up an account, registering for an auction, and bidding can be found on our How to Win page.

  If you need assistance, email us at info@bluegrassauction.com or call us at 859.389.8650 and we can help.

  If you attend preview you can fill out a paper absentee bid sheet for either auction.

  Lastly, we do offer phone bidding options on a limited basis for the virtual live auction. If you would like to bid by phone, please contact us at least 24 hours before the auction to arrange this. This is limited to items with a starting bid of $200.00 or more. Below that amount we recommend calling us and we will enter your bids as absentee bids pre-sale.

• Procedures for Inspection and Questions about an Item

  Preview for both auctions will the Friday of the auction event weekend, from 10am until 6pm. Specialty items such as vehicles may be available by appointment. We are also open to the public on Monday and Tuesday 10am-5pm (if not after an auction), but cannot guarantee items for upcoming auctions are available for viewing, so check with our office for details or to make special arrangements.

  If you have questions about particular items please contact us and we will do our best to assist. You can email us at info@bluegrassauction.com or call us at 859.389.8650.

• Procedures for Payment and Pickup

  Payment is by cash, check or Visa, Mastercard or Discover. Payment should be made by 6pm Tuesday following the auction. There is a 3% fee for use of credit or debit card. Purchases above $5,000 may require wire transfer or cashier's check, as determined by Auctioneer.

  Pickup is Monday/Tuesday from 10am until 6pm. Items not picked up in that time are subject to the storage and other fees as described in the terms for each auction, at Auctioneer's discretion. Our staff is requried to pull and check off all items, so please do not remove items from the gallery without staff assistance. Buyer is responsible for packing their small items unless otherwise arranged such as for shipping. We over loading assistance on these designated days but please plan your vehicle, strapping, blankets and other needs as appropriate. Our staff will take all reasonable care to assist, but we are not liable for any issues relating to the loading or removal of items from the gallery.

• Auction Day Help

  We do have phone support available during the auction, but we cannot guarantee that we will be able to answer all questions during the live auction. Please call our main number at 859.389.8650 and we will do our best to assist you. During the live events we may not see emails, but if you do email use the info@bluegrassauction.com account.

Legal Auction Terms & Conditions

The following terms and conditions apply to all auctions conducted by Bluegrass Auction, Appraisal & Realty, LLC (hereinafter "Auctioneer"). By registering for an auction, you agree to these terms and conditions. If you do not agree with these terms, do not register or bid in the auction.

• Premium: An 18% Buyer's Premium will be added to the final hammer price of all items sold. There is a 3% convenience fee for payment by credit or debit card.
  
• "As Is Where Is": Auctioneer will attempt to describe items to the best of his knowledge but unless otherwise noted all property is sold "as is," all sales are final, and Auctioneer makes no warranties or representation of any kind with respect to the property, including but not limited to the accuracy or completeness of any description, condition, merchantability, or suitability for a particular purpose and no statement written or oral shall be deemed such a warranty. Artist signatures, maker's marks and other identifying marks are believed authentic unless otherwise noted but are not warranted. Unless otherwise stated, no warranty is made for the working order of any mechanical or electronic device. All marked jewelry is reported as marked and is not warranted unless specifically otherwise stated. All descriptions, condition reports, photographs and any other information is provided by Auctioneer as a courtesy to Buyer and should not be construed to replace direct inspection by Buyer of any item. Buyer is solely responsible for inspection, assessment and determination of authenticity of items and should bid accordingly.
• Payment: Payment can be made by cash, check, Visa, Mastercard or Discover. Auctioneer may require cashier's check or wire transfer for purchases over $5,000 in Auctioneer’s discretion. Auctioneer reserves the right to alter payment method requirements for special circumstances as Auctioneer sees fit. All purchases are to be paid in full by 6pm of the Tuesday following the sale. In the event of non-payment Auctioneer is entitled to take any of the following actions in his sole discretion: a) impose a late fee of $20 or 20% of the value of the items per week, whichever is greater, b) hold the Buyer liable for the amount due and take any and all legal actions to collect, c) cancel the sale, d) resell the property at any time without notice and hold Buyer liable for any shortfall in monies including normal commissions and any fees.
• Removal:
  • Item pick up is the Monday and Tuesday following the auction from 10am till 6pm. Items not removed by that time may incur a $5 per item handling fee and items that are labor intensive to move and store (china sets, larger furniture, dining sets, etc.) may incur a handling surcharge of up to $30 per item, at Auctioneer’s discretion. Items left after the week of the auction are subject to a weekly storage fee of up to $50 per item based on space required for storage, determined at Auctioneer’s discretion.
  • Items for which delivery has been arranged are not subject to the storage or handling fees outlined above. Items for which shipping is arranged are not subject to the fees outlined above unless shipping is delayed do to fault of Buyer. Items requiring special handling for shipping my incur reasonable handling fees.
  • No items will be removed from the gallery by Buyer without staff acknowledgement. Buyer is responsible for packing their small items unless otherwise arranged such as for shipping. Auctioneer may offer loading assistance on designated days in his discretion but Buyer is responsible for planning vehicle, strapping, blankets and other needs as appropriate. Staff will take all reasonable care to assist, but Buyer holds Auctioneer harmless for any issues relating to the loading or removal of items from the gallery.
  • Any property not removed after 30 days, even if paid in full, may in Auctioneer's discretion be resold at absolute auction or any other reasonable commercial means without notice to Buyer and at the Buyer's risk, with Auctioneer charging normal commissions, recovering storage and any other fees or expenses and remitting proceeds if any to Buyer.
• Conduct of Auctions:
  • Statements made on day of sale will take precedence over any previous communications.
  • Auctioneer has sole discretion to accept or decline bids, set bid increments and determine the winning bidder. In the event of a tie bid or bidder confusion issues Auctioneer may in his discretion reopen bidding to just the affected parties, including internet bidders, or determine the winning bidder at that time. Auctioneer may remove bidding privileges or physically remove any bidder for any reason, including but not limited to reasons of non-payment, slow payment, slow removal of items or causing a disruption to the auction.
  • Auctioneer and his staff reserve the right to bid on items on their own behalf.
  • Buyer understands it is a violation of Kentucky law KRS 45A.325, KRS 367.175 and KRS 367.170 and a potential felony to collude with other bidders to either not bid or otherwise reduce the bidding on any item, and is grounds for removal from the auction, loss of bidding privileges and possible legal action. .
• Acceptance: Auctioneer is not liable for any injury, damage or loss incurred in connection with the sale or removal of items from any premises. Buyer assumes responsibility for items when delivered by Auctioneer or when picked up by the Buyer or Buyer’s representative and holds Auctioneer and staff harmless for any loading or packing assistance. Buyer agrees that removal of any items from the premises or acceptance of any delivered items constitutes Buyer's inspection and legal acceptance of items as described and/or warranted and waives any claim against Auctioneer for condition, descriptive accuracy, merchantability or suitability for any particular purpose.
• Absentee Bids: Auctioneer makes no guarantee that a received bid will be executed in all circumstances due to either human or computer error and assumes no liability for such errors. Auctioneer reserves the right to accept or decline any bid for any reason.
• Shipping: Auctioneer offers shipping and delivery services on selected purchased items, and will offer those services in his discretion either directly or through a third-party shipping agent. Insurance at a minimum in the amount of the purchase is required and all shipping costs including handling are paid by Buyer. All shipping is FOB our dock, and any insurance claims are between Buyer and the respective shipping company. Auctioneer will attempt to promptly ship or arrange for shipping of items but does not guarantee immediate shipping and is not liable for any delays in shipping or delivery.
• Sales Tax: Per Kentucky law we must charge sales tax unless you are a licensed reseller or the item(s) is otherwise exempt. We must have your sales tax ID number and certificate on file if you are a reseller.
• Internet Bidding: Auctioneer is in no way liable for any outages, system failures or any human or computer errors that may affect bidding or any damages incurred from such issues. Buyer understands the terms of payment and accepts that it may be necessary to pay with a credit or debit card and thus incur additional fees in order to comply with the auction terms.